Document Management System

Document Management System


Say yes to innovation

Design and construction activities are becoming increasingly data-centric. Construction projects frequently involve the creation, update, control and retention of thousands of different files, often shared over a period of months, and sometimes years, across multi-company project teams.

The sheer volume of items makes control challenging and reliance on filing cabinets full of paperwork and plans can delay progress. Even electronic communication and storage systems can rarely be efficiently searched. This can make review and approval processes difficult to manage, particularly as working on out-dated and poorly co-ordinated information is a major cause of errors, duplication and rework.

Document management plans

A single source of truth

Creating a secure, shared central repository of information is fundamental to good practice and the compliant delivery of construction projects.

Designed and continually developed since 2000 as a construction intelligence platform, our cloud-based document management system caters for the most complex engineering projects. It generates a single source of truth which is accessible to all authorised project participants to find the most accurate and up-to-date versions of key documentation. As nothing can be deleted or overwritten, a detailed audit trail is created, therefore enhancing transparency and reducing the potential of disputes.

As well as sophisticated document management, we offer full end to end project lifecycle management. Scroll down to find out more.

Construction worker using tablet for digitalisation

tpPLM (Project Lifecycle Management) helps engineering firms, manufacturing plants and utility providers more effectively manage complex engineering projects resulting in lower costs, faster project cycles, increased management visibility and reduced overall project risks.

With this efficient project lifecycle management tool, information is uniquely organised, managed and inter-relates with a wide range of other product information in a central information repository. It allows access to consolidated technical information at any time which is structured and orchestrates information flow.

Continuity of information throughout all project stages

tpPLM manages, consolidates and makes it possible to capitalise on the data repository over the entire lifecycle of a project, delivering an all-encompassing view of the project. By structuring around the individual stages of the project lifecycle, our project lifecycle management system helps cut down project completion time and optimise operations and changes in industrial and public utilities infrastructures, whilst maintaining risk control.

By consolidating project data over their lifecycles, this gives companies the keys they need to optimise their businesses: consistency of working methods, more efficient data management and ease of collaboration.

tpPLM welcome dashboard screenshot

Added value for civil engineering and construction

Compared to standard document management tools, as a project lifecycle management solution, tpPLM generates added value in many ways. The system assists in improving profitability of projects as well as their operating flexibility imperatives by developing your company’s ability to evolve, adapt and innovate project management methods:

  • Distinction between content and containers, enabling management of the lifecycles of all types of objects.
  • Oneness of information to maintain a single version of the truth, which can be referenced several times without duplication.
  • Organisation of document flows to distribute documents simply and automatically with pre-defined rules.
  • In-company and inter-company collaboration with confidentiality adapted to multi-company projects. Each provider company can access only the information which concerns it.
  • Documentation and BOM (Bills of Materials) management to link data together and organise it in tree structures corresponding to business role views.
  • Integration with BIM to formalise and ease data exchange via a digital BIM template with links to all project data.
tpPLM system menu screenshot
  • thinkproject is a platform for quick and easy distribution, review and control of large volumes of documentation.

    Project Coordinator, Ayesa, Miguillas Hydroelectricity Power Plants (ENDE)

  • thinkproject helped make project workflows completely waterproof AND audit-proof.

    Head Project Leader, STRABAG

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